Privacy Notice

Xiamen Airlines

Job Application – Privacy Notice

Last Updated: January 2, 2020

 

Overview

Xiamen Airlines Co., Ltd. ("Xiamen Air", "we" or "us") has issued this Privacy Notice to describe how we handle personal data that we hold about individuals applying for employment as well as all types of contingent and non-permanent positions, including agents, independent contractors, consultants, temporary contract workers, professional advisors and interns ("you"). This Notice sets out the personal data that we collect and process about you during the application and recruitment process, the purposes of the processing and the rights that you have in connection with it.

If you have any comments or questions about this Notice, please contact us at the contact details provided below.

Types of personal data we collect

During the application and recruitment process at Xiamen Air, we may process the following types of personal data about you (without limitation):

Within the territory of the European Economic Area(“EEA”), for general staff, we do not request any information that reveals your racial or ethnic origin, religious, political or philosophical beliefs, trade union membership, genetic or biometric information, or information about your health/sex life or sexual orientation during the recruitment process, unless it is necessary to comply with applicable laws. For special positions, we may collect your health information to verify whether you have the qualification to serve as pilots and flight attendants.

Purposes for processing of personal data

Xiamen Air collects the personal data you provide through the application process for the purposes of managing Xiamen Air's recruitment related activities, for organizational planning purposes globally, as well as to comply with applicable laws and regulation. Consequently, Xiamen Air may use your personal data in relation to:

We may also collect information from third parties, for example, to obtain work references or to carry out background or criminal record checks (where permissible and in accordance with applicable laws).

If you are accepted for a job at Xiamen Air, the information collected during the recruitment process will form part of your ongoing employment record.

If you are from the EEA, the legal basis for the processing of your personal data is the legitimate interests of Xiamen Air to carry out recruitment and to manage the hiring process and/or, where you are considered for employment, to take steps prior to entering an employment contract with you. We may also use your personal data to comply with applicable laws and regulations, or to protect the rights and interests of Xiamen Air, our employees, applicants and others, as required and permitted by applicable law.

Who we share your personal data with

Transfers to other group companies

Xiamen Air does not disclose your personal data to unauthorized third parties. However, as a global corporation consisting of multiple affiliated companies in various countries, Xiamen Air has international sites and Xiamen Air uses resources located throughout the world.

Therefore, Xiamen Air may from time to time, and in accordance with the purposes set out in this Privacy Notice share your personal data with our other affiliate companies.

Transfers to third party service providers

Transfers to other third parties

We may also disclose personal data to other third parties on other lawful grounds, including:

Transfers of personal data abroad

As Xiamen Air operates at a global level, we may need to transfer personal data to countries other than the ones in which the information was originally collected. When we export your personal data to a different country, we will take steps to ensure that such data exports comply with applicable laws and legislation.

These include the implementation of EU standard contractual clauses with the data importer set by the European commission for the transfer of personal information within group companies, which require all group companies to protect personal information they process from EEA in accordance with EU data protection laws. We have implemented such appropriate safeguards with our third party service providers and partners and are available to provide further details on request.

Data retention

We retain personal information we collect from you only as long as is necessary to carry out the purposes described in this Notice or to comply with applicable legal, tax or accounting requirements.

If you are not successful, we may keep your application to allow us to consider you for other suitable openings within Xiamen Air in the future. In this case, we will retain your application information according to applicable laws and regulations. You may contact us at any time by using the email address below and requesting us to delete your information.

Your data privacy rights

To the extent provided by the law of your jurisdiction, you may have the right to:

 

In addition, if you are a resident of the EEA, you may have the right to object to processing of your personal information, ask us to restrict processing of your personal information or to request portability of your personal information. You can exercise these rights by contacting us using the contact details provided below.

Similarly, if we have collected and process your personal information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.

You have the right to complaint to your local data protection authority about our collection and use of your personal information. For more information, please contact your data protection authority. Contact details for data protection authorities in the EEA, Switzerland and certain non-European countries, are available here.

To exercise these rights, please contact us by using the email address provided below. We will consider your request in accordance with applicable data protection laws. To help protect your privacy and maintain security, we may take steps to verify your identity before granting you access to the information.

Changes and Contact details

 

We may update this Notice from time to time in response to changing legal, technical or business developments. When we update this Notice, we will take appropriate measures to inform you. We will obtain your consent to any material changes if and where this is required by applicable data protection laws.

You can see when this Notice was last updated by checking the “last updated” date displayed at the top of this Notice. 

If you have any questions or requests relating to your personal data, you can reach us at the contact details below.

The data controller of your personal data is the entity to which you are applying for a job.

Our data protection officer can be contacted here: dpo@xiamenair.com